FAQ

 

 

DISCIPLINE
Q Who notifies the change in office timings?
A Discipline Wing of the Establishment Division is responsible for notifying change in office timings of the Federal Government. Office timings are changed in the Holy month of Ramazan and during unavoidable circumstances, with the approval of the Prime Minister.
Q Who notifies orders for attending office on rotation basis?
A During unavoidable circumstances and upon directions of National Command Operation Centre (NCOC), office attendance on rotation basis is planned and executed by the administration of each Ministry / Division, with the approval of the Secretary or Head of Department. Discipline Wing is not authorized for rotation plan of Ministries / Divisions in the Federal Government.
Q Who is the Competent Authority to issue NOC to a government servant who intends to marry a foreign national?
A Secretary Establishment Division.
Q What procedure is to be adopted by a Government Servant for getting NOC to marry a foreign national?
A Step 1:
A government servant has to fill the prescribed proforma and forward it to the Establishment Division through Secretary / Head of their controlling department along with:-
  1. Three coloured photos of the government servant and the person they intend to marry
  2. Copy of passport of the government servant and the person they intend to marry
  3. Copy of Computerized National Identity Card (CNIC) of the government servant
  4. Complete address of goverment servant's permanent residence
Step 2:
Establishment Division shall forward the application to the Ministry of Interior for clearance.
Step 3:
On receipt of clearance by the Ministry of Interior, Discipline Wing issues NOC to the government servant, with the approval of the Secretary Establishment Division.
Q Can a government servant seek ex-post facto approval / NOC for marrying a foreign national?
A No request is entertained for ex-post facto approval. Government servants who marry a foreign national without prior permission are liable to be proceeded against under Government Servants (Efficiency & Discipline) Rules 1973, on account of Misconduct.
Q Who receives Declaration of Assets in the Establishment Division?
A D-4 Section of Discipline Wing keeps record of Declaration of Assets of officers of four service cadres (PAS, PSP, OMG and SG). All officers from these service groups are supposed to send their declaration of assets for each financial year to Section Officer D-4. What type of NOCs are processed in Discipline Wing under Conduct Rules, 1964? Ans. Discipline Wing's Section-II processes requests for NOC from Rule 16 to Rule 22 of Government Servants (Conduct) Rules 1964.
Q What is the procedure for seeking NOC to undertake private trade or work under Rule 16 of Government Servants (Conduct) Rules 1964?
A All cadre administrators are competent to grant permission to officers of the service cadre under their administrative control. The application stating details of employment / private trade they intend to undertake, shall be forwarded by the cadre administrator through Head of Department. In the application, the government servant is required to give an undertaking that their employment / trade will not be inconsistent with their government service; and earning from the private trade / work will be declared in their annual declaration of assets form.
Q Who recognizes service associations of government employees?
A The powers have been delegated to controlling Ministries / Divisions for recognizing service associations of employees of their attached departments and subordinate offices. The particulars of the Associations which are recognized, or which may be recognized, should be sent to Establishment Division along with names of office holders and also information regarding the Headquarters of the Association.
Q Who is the Appellate Authority for a BS-18 officer?
A The Appellate Authority is always above the Authority who passes the penalty order under Government Servants (Efficiency & Discipline) Rules, 1973. If a penalty order was given by the Secretary, the Appellate Authority shall be the Prime Minister. In case the penalty order was given by the Prime Minister, the President shall be the Appellate Authority. Click here for Civil Servants (Appeals) Rules, 1977 
Q What is the procedure for forwarding appeals?
A Appeals are forwarded by the controlling department of the appellant, through proper channel. Click here for Guidelines for submission of appeals/representations
Q What requirements are to be noted while taking action under Government Servants (Efficiency & Discipline) Rules 1973?
A Checklist of Requirements to be noted while taking action

 

CAREER PLANNING
Q Whether appointment of a family member of a civil servant who becomes permanently disabled during service and he takes retirement form service is allowed as a special dispensation?
A As provided in this division’s O.M No. 4/1/2005-CP-I dated 13.04.2005 wife/husband or one child of permanently disabled civil servants may be appointed on contract basis in BPS-10 and below as per his/her qualification without advertisement of the post. However, the condition of open advertisement has to be relaxed by the Prime Minister on case to case basis.
Q Whether this type of contract appointment can be made in line with Prime Minister’s Assistance Package for families of Government employees who die during Service?
A Appointment on Contract basis of a family member of permanently incapacitated employee is made in light of this Division’s O.M. dated 13.04.2005. However, the appointment of spouse or one child of civil servant who dies during service prior to introduction of Assistance Package for families of government employee who die during service dated 13-06-2006, is also dealt under the Contract Appointment Policy issued on 13-08-2001 vide O.M No. 8/10/2000-CP-I as amended from time to time up till 13-04-2005. This appointment will be without advertisement of the post but the condition of open advertisement is relaxed by the PM on case to ccase basis.
Q How a civil servant could be examined and declared permanently incapacitated for the purpose of taking benefit under Contract Appointment Policy?
A A civil servant after the examination of Central Medical Board, could be declared permanently incapacitated if the disability or incapacitation is declared 80% or more by the Central Medical Board.
Q What could be the period of contract appointment?
A Contract appointment, made under the Contract Appointment Policy, issued vide O.M No. 8/10/2000-CP-I dated 21-03-2000, as amended from time to time shall be made for a period of two years. However, the competent authority may extend the period of contract appointment as on requirement basis.
Q What are some of the reasons for deferment of an officer for promotions?
A According to Rule 7 of the Civil Servants promotion (BPS-18 to BPS-21), Rules 2019.
Q What are the requirements needed to be fulfilled by the officer for promotion?
A According to Rule 7 of the Civil Servants promotion (BPS-18 to BPS-21), Rules 2019
Q How many years of asset declaration are needed to be submitted before consideration for promotion?
A Assets declaration for the last five years is mandatory required for promotion as per Rule 7 (j) of the Civil Servants promotion (BPS-18 to BPS-21), Rules 2019.
Q How does supersession affect my seniority?
A If an officer is superseded in a meeting of Board/Committee the officer will lose his/her inter-se-seniority vide sub Rule (iii) of Civil Servants Seniority Rules, 1993.
Q If I am nominated for the mandatory training but I cannot proceed for any reasons, will the Board still consider me for promotion?
A The Civil Servants Promotion Rules 2019 explicitly state mandatory training to be a prerequisite for promotion.
Q If I was on a scholarship program would that be counted as being on duty?
A Yes- an officer who is on merit scholarship, as identified by Training Wing of Establishment Division, will consider on duty; meant not on leave but he will be considered for promotion after providing the degree/authentic successful completion certificate. Rule 12-2 (proviso).
Q In what instances do I have to earn a year’s PER before I can be considered for promotion?
A If you fall under sub rule (2) of Rule 11 and sub rule (2) of Rule 12 of Civil Servants Promotion (BPS-18 to BPS-21), Rules 2019, you have to earn an year’s PER.
Q Is the Provincial Police Cadre length of service counted towards promotion in PSP Cadre in respect of encadred officers of Police Service of Pakistan?
A The officers of Provincial Police / Pakistan Railway Police / ICT Police encadred into PSP Cadre against the 40% quota of the senior cadre posts in that Province, require 07 years of service, from the date of their regular appointment, in PSP Cadre, to become eligible for regular promotion, whereas length of service rendered by the encadred officers in Provincial Police Cadre cannot be counted towards their promotion in PSP Cadre.
Q What is the mode of fixation of inter-se seniority in respect of encadred PSP officers?
A The inter-se seniority of encadred PSP officers, selected in a year, into PSP Cadre reckon their seniority in the Cadre in line with their Provincial Cadre inter-se seniority in line with Rule 11(2)(c) of Police Service of Pakistan (Composition, Cadre & Seniority) Rules, 1985. Whereas, if the date of regular appointment of officers of two or more Provinces be the same, their inter-se seniority shall be determined on the basis of their date of regular appointment to the post of Superintendent of Police.
Q What is the mode of fixation of seniority of encadred PSP officers vis-à-vis the regular PSP officers, promoted to BS-18 from BS-17?
A The seniority of encadred PSP officers vis-à-vis the regular PSP officers is determined in line with Rule 11(2) of Police Service of Pakistan (Composition, Cadre & Seniority) Rules, 1985, and also under Supreme Court of Pakistan’s Judgment, dated 15-12-2014, passed in Civil Appeals No. 1122 & 1123 of 2011, 431 of 2013, 1343 of 2014 and Criminal Appeal No. 436 of 2011.
Q What is PER?
A PER means Performance Evaluation Report.
Q When PER is Required?
A PER is required after completion of one Calendar year.
Q What is Dossier?
A Dossier is a file in which all the PERs record, TERs record, Disciplinary inquiries Notifications, displeasure letters, Distinction letters and ICP charts are kept.
Q What is ICP chart?
A ICP Chart means Individual Carrier Planning Chart, which is the face sheet of the officer’s whole career.
Q Which cadre of PERs record is maintained in CP-IX Section?
A The PERs record in respect of Officers belonging to PAS, PSP, SG and OMG (From BS-17 to BS-22) is maintained in CP-IX Section.
Q How the PERs are updated?
A The PERs are updated through a Database under the Civil Servants Promotion Rules, 2019.
Q What is the Procedure of Examination of PERs?
A The PERs are examined Under the instructions contained in AGPE-2004.
Q What color of the Forms for PERs in respect of officers from BS-17 to BS-21 are used?
A If you fall under sub rule (2) of Rule 11 and sub rule (2) of Rule 12 of Civil Servants Promotion (BPS-18 to BPS-21), Rules 2019, you have to earn an year’s PER.
Q Is Average PER adverse?
A No. Average PER is Not adverse in nature and it is not communicate able.
Q How PERs are sent to Establishment Division for updation of record?
A The PERs are sent under the signature of concerned Deputy Secretary Admin (BS-19) or Additional Secretary Level (S&GAD) from Provinces.
Q Can officer reported upon submit his/her PER directly to this Division for completion of record?
A The officer reported upon cannot submit his/her PER directly.
Q If an officer works under Reporting Officer for a period less than 3 months, then can he/she submit the PER?
A If the officer reported upon works under an officer for two months then concerned Admin will issue a Certificate for Period less than three months.
Q If an officer is under suspension, on LFP or on study abroad, will the officer submit his/her PER?
A Concerned Admin will issue Report not Required (RNR) or Report not due Certificate.
Q Which section is responsible to maintain / update the record of duplicate PERs of Other Occupational Group/Ex-Cadre officers in Establishment Division?
A PD-III/CP-XI Section maintains/updates the record of duplicate PERs of Other Occupational Group/Ex-Cadre officers in Establishment Division.
Q Which section of Establishment Division deals the cases regarding seniority/promotion of Ex-cadre officer BS-18 and below which come under the ambit of DPC & DSB?
A PD-III/CP-XI Section deals the cases regarding seniority/promotion of Ex-cadre officers BS-18 and below which come under the ambit of DPC & DSB.
Q Which section maintains the dossiers of Retired Officers belonging to PAS, PSP, Secretariat and OMG?
A PD-III/CP-XI Section maintains the dossiers of Retired Officers belonging to PAS, PSP, Secretariat and OMG.
Q Which section is responsible for offering views/comment in the cases received from different Ministries/Divisions /Departments or officers concerned regarding instructions contained in “A Guide to Performance Evaluation (AGPE-2004)” in respect of officers of Other Occupational Group and Ex-cadre?
A PD-III/CP-XI Section is responsible for offering views/comment in light of AGPE-2004.
Q Which Section of Establishment Division forwards the Summaries for the Prime Minister of Pakistan regarding Expunction of Adverse Remarks in the PERs of Ex-Cadre Officers BS-19 & Above?
A PD-III/CP-XI Section moves Summaries for the Prime Minister of Pakistan after examination the same in light of instructions contained in AGPE-2004.
Q What is History Card??
A History Card is a personnel record of PAS, SG, PSP & OMG officers.
Q What type of particulars/personnel data is in History Card?
A
  1. Personnel data of PAS, SG, PSP & OMG officers
  2. Local Training/Foreign Training
  3. Countries visited
  4. Posting/Transfer/Promotion
Q Which Section of Establishment Division forwards the Summaries for the Prime Minister of Pakistan regarding Expunction of Adverse Remarks in the PERs of Ex-Cadre Officers BS-19 & Above?
A PD-III/CP-XI Section moves Summaries for the Prime Minister of Pakistan after examination the same in light of instructions contained in AGPE-2004.
Q History Cards of how many groups are maintained?
A There are four groups maintained by Establishment Division which are PAS, SG, PSP and OMG.
Q What is PMIS?
A Personnel Management Information System (PMIS) is a computerized system containing personnel database of PAS, SG, PSP & OMG officers.
Q What types of particulars / personnel data are feeded?
A
  1. Personnel data of PAS, SG, PSP & OMG officers
  2. Local Training/Foreign Training
  3. Countries visited
  4. Posting/Transfer/Promotion
Q What is Posting list?
A Posting list contains particulars of PAS, SG, PSP & OMG officers regarding current posting/ present rank, date of birth, domicile etc.